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Collecting Money for Dues, Fundraisers, and More
Directions for Students
Please consult with your Club Advisor and Club Officer on collecting funds for deposit from things like club activities, events, dues, etc. All funds should be collected by the Club Advisor and deposited, with a deposit slip, to the Administrative Services Office.
Directions for Employees
To deposit funds for your club account, co-curricular account, grant, or other types, a Deposit Slip must be filled out and included with the deposit. Funds should be lumped together based on a single reason type (as noted on the deposit slip). For example, one deposit slip should be filled out for membership dues and a separate deposit filled out for a specific fundraiser event.
Please ensure your deposit slip is filled out correctly and all funds properly gathered. Our office relies on the information provided on the deposit slip to ensure your deposit is coded correctly. If you are submitting a check for deposit from a vendor or other third-party, please be sure to instruct them to make the check payable to Las Positas College.
When accepting money for Co-Curricular and ASB activities, club dues, fundraisers, etc. please DO NOT accept payment by Venmo, Paypal, Cash App, or similar sites and applications. Payments should be collected in the form of cash or check only.
How to Submit Your Deposit
Once all funds are collected/counted and your Deposit Slip is completed and signed, put your deposit in a sealable container (such as an envelope or deposit bag) and bring the deposit to the Administrative Services Office (Bldg 1600, Room 1689, 2nd floor). Your deposit should be handed directly to an employee of the Administrative Services Office (see right sidebar).
Note: Checks must be made out to "Las Positas College" or it will be returned. Checks must also be appropriately filled out and completed. Incomplete or incorrectly written checks will not be accepted.
All deposits must satisfy the criteria below:
- Cash or check only
- Completed Deposit Slip
- Securely placed and sealed inside an envelope with the completed Deposit Slip inside
- Handed directly to a Business Office employee (see right sidebar).
Deposits are processed by the Business Office (Administrative Services) every Thursday. A receipt will be printed when your deposit is processed and will be sent via intercampus mail to the Staff or Faculty that submitted the deposit. For clubs, the receipt will be sent to your Club Advisor's campus mailbox. All deposits will be reflected in Banner approximately 2-3 weeks after the deposit is processed.
For more information please contact:
Vice President of Administrative Services
Administrative Services Technician
Administrative Services Officer
Fiscal Coordinator, Special Programs & Grants