Deposits

Collecting Money for Dues, Fundraisers, and More

Directions for Students

If you are a Club Officer looking to collect funds for a club activity, event, dues, or other related reasons, please consult with your Faculty or Staff Club Advisor. While our campus functions remotely, it is advised that funds are either submitted directly to the campus via one of the options below, or to the Club Advisor, if they wish, and not to another student or Club Officer.

If you are a student and need to submit a payment for club dues, fundraisers, donations, or other reasons, be sure to consult with your Club Advisor for assistance and read through all information on this page. Your Faculty or Staff Advisor may wish to collect all funds themselves and submit a single, lump sum deposit for processing OR request that you submit your payment directly to the college per one of the options below. Be sure to keep your Club Advisor informed of when you have submitted your payment for deposit.

Directions for Employees

Faculty and Staff may coordinate with students to collect all funds themselves for a lump sum deposit or instruct students to submit their deposits directly via one of the options below. Whether you are submitting the funds yourself, or instructing your students to submit directly, all instructions on this page should be carefully observed and followed.

If you have a District-Clearing deposit for Grants, General Fund, or other Restricted and Unrestricted Funds, please be sure to follow the instructions below to submit your deposit and deposit slip. Our office relies on the information provided on the deposit slip to ensure your deposit is coded correctly. If you are submitting a check for deposit from a vendor or other third-party, please be sure to instruct them to make the check payable to Las Positas College.

Electronic Payments
When accepting money for Co-Curricular and ASB activities, club dues, fundraisers, etc. please DO NOT accept payment by Venmo, Paypal, Cash App, or similar sites and applications. Payments should be collected in the form of cash or check only.

How to Submit Your Payment

Payments for donations, dues, fundraisers, etc. can be submitted to the college via the following ways below. Only cash or check payments are accepted.

Note: Checks must be made out to "Las Positas College" or it will be returned. Checks must also be appropriately filled out and completed. Incomplete or incorrectly written checks will not be accepted.

All payments must satisfy the criteria below:

• Cash or check only
• Completed Submission Slip
• Securely placed and sealed inside an envelope with the completed Submission slip inside
• Outside of envelope addressed per one of the options below.

Submission Slip vs. Deposit Slip

Submission Slips are to be used when a student or employee is turning money in as part of a group/lump deposit. These slips can either be turned in directly to the campus, or to a Faculty or Staff member that is collecting all funds for a deposit.

Deposit Slips are to be used after all funds are collected and are ready for deposit to the Business Office.

Example: each student fills out a Submission Slip to submit to their Club Advisor, along with their money to turn in. The Club Advisor collects all funds and then fills out a single Deposit Slip to be turned in to the Business Office, along with all collected money. The received Submission Slips may also be included with the deposit as backup.

Option 1: In-Person (cash or check)

You may submit your payment in-person at the Campus Safety Office in Building 1700, Room 1725. The envelope should be left with one of the staff in the office. Please observe all posted guidelines on social distancing and wearing masks.

Envelope addressed as follows:

ASB Club Name/Co-Curricular Account Name/Division or Department Name
Attn: Business Office

Option 2: By Mail (check only)

You may mail-in your check payment to the college for deposit. Please ensure that your check is properly filled out, made payable to Las Positas College, and signed. The envelope must also include a completed Submission Slip.

Envelope addressed as follows:

Las Positas College
Attn: Business Office (and Club Name, if applicable)
3000 Campus Hill Drive
Livermore, CA 94551

Deposit Process

Deposits are processed by the Business Office (Administrative Services). Deposits are processed roughly twice a month (around the middle and end of the month). If a Deposit Slip is included with the received cash or check envelope, a receipt will be printed and sent to the Faculty or Staff's mailbox. ASB and Co-Curricular deposits will be reflected on the appropriate account's month-end statement for the month the deposit was made. District-Clearing deposits will be reflected in Banner under the FOAP the deposit was recorded to.