Satisfactory Academic Progress Policy

Our complete SAP policy is posted at http://www.laspositascollege.edu/financialaid/assets/docs/SAP-POLICY-CLPCCD-20112012.pdf

The following is a summary of the policy:

 Federal regulations require that a student receiving federal financial aid make satisfactory academic progress in accordance with the standards set by the federal government and the Chabot-Las Positas Community College District (CLPCCD). Application of these requirements include all terms of enrollment, whether or not aid was awarded or received.

 The College Financial Aid Office will evaluate satisfactory academic progress each term after Admissions & Records has completed processing of grades, and before aid is disbursed for the following term.

To meet SAP standards, these four conditions must be met:

1. Student must successfully complete a minimum of 67% of units attempted each term
2. Student must demonstrate a minimum 67% overall completion rate
3. Student must demonstrate a minimum 2.0 term GPA
4. Student must demonstrate a minimum 2.0 cumulative GPA

Student must demonstrate a minimum 2.0 cumulative GPA Students who fail to meet any one of the above conditions will be placed into a WARNING Status for one (1) term. Students who fail to meet any of the above conditions while on WARNING status will be DISQUALIFIED.

Students who receive federal or state financial aid and completely withdraw or earn no credit for the term are placed on DISQUALFIED status.  

APPEALS FOR DISQUALIFICATION

Under certain documented extenuating circumstances (e.g. student’s serious illness or accident; death, accident or serious illness in the immediate family; other mitigating circumstances) students who fail to meet SAP standards and lose eligibility for financial aid may appeal the financial aid disqualification by filing a  Petition for Reinstatement of Financial Aid.  Students must clearly state and document what caused the problem and must also clearly explain what has changed that will now allow the student to succeed.  Students must submit a full Student Education Plan and must pass all three GetSAP counseling sessions (https://lpc.get-counseling.com/) before filing a Petition for Reinstatement of Financial Aid.

If there were not extenuating circumstances or there were circumstances which cannot be documented, a student may file a Reinstatement Petition based on ‘improved academic performance’. To do so, the student must demonstrate that during their most recent term of attendance they earned at least 6 units, the units earned were at least 75% of units attempted, with a minimum 2.5 GPA.

If a Reinstatement Petition is granted, a student is placed on PROBATION for the next term and is required to meet all Standards of Satisfactory Progress (term and cumulative GPA, term and cumulative completion rate) or will be disqualified until s/he meets the required minimum cumulative GPA and completion rate. In certain cases there may be specific conditions designated during the Probation period which the student is required to meet.

Limitations of eligibility due to Excessive Units (Maximum Time Frame):

Students are allowed a maximum time frame of 150% of program length, measured in attempted units, in which to automatically be eligible to receive financial aid.   AA,AS, AAT, AST and Transfer programs are considered as 60 unit programs; at 90 attempted units a student has reached the maximum timeframe to receive financial aid for such programs.   Certificate programs vary; the maximum timeframe is based on 150% of the program length of a certificate.  A student pursuing a 30 unit certificate program will reach the maximum timeframe at 45 attempted units. 

A student may file a Petition for Excessive Units when they have been disqualified due to reaching the maximum timeframe. An appeal will not be granted if a student does not meet the 67% cumulative completion rate or minimum cumulative 2.0 GPA at the time of petition, in accordance with federal regulations. Petitions are approved for a limited number of terms. The student must continue to meet all satisfactory academic progress standards each term or will be permanently disqualified.

 Click Here for PDF version of SAP Policy

CODES and DEFINITIONS for Satisfactory Academic Progress Policy

Codes	Definitions
NOTREV	Your status has not been reviewed
PROG	Making Progress
WARN	Warning
PRBTN	Probation - per approved petition
DISUNT	Disqualified due to reaching the point of Excessive Units
EPRBT1	Probation-Excessive Units petition approved for 1 term
EPRBT2	Probation-Excessive Units petition approved for 2 terms
EPRBT3	Probation-Excessive Units petition approved for 3 terms
EPRBT4	Probation-Excessive Units Petition approved for 4 terms
DISQ	Disqualified/Suspended

Sample Chart for Making Satisfactory Academic Progress (SAP)

Units of attempted enrollment	Units you must complete for SAP (67%) with a 2.0 GPA
14-15 units	10 units
13 units	9 units
12 units	8 units
11 units	7.5 units
9 units	6 units
8 units	5.5 units
7 units	4.5 units
6 units	4 units
5 units	3.5 units
3 units	2 units