Technology Committee
Meeting Minutes

MEETING DATE: 11/03/2025

1. Call to Order For information

• Meeting called to order by Drew Patterson at 1:33pm

 

2. Review & Approve Agenda

• Motion to approve agenda
• Agenda Approved by: Sean Brooks and Tamica Ward
• Agenda Approved by Committee

 

3. Review & Approve Minutes

• Motion to approve May Minutes
  • May Minutes Approved by: Michael Schwarz and Tamica Ward
  • May Minutes Approved by Committee
• Motion to approve October Minutes
  • October Minutes Approved by: Michael Schwarz and Hermina Sarkis-Kelly
  • October Minutes Approved by Committee

 

4. Action Items

• None

 

5. Staff Reports

LPC: Computer/Network & Audio/Visual

• Stephen Gunderson is out of the office. He will report at the next meeting.

LPC: Instructional Technology

• CVC Exchange Teaching College Project
  • Status: On track for a tentative go-live date of November 25.
  • Purpose: Allows students from other California community colleges to enroll in LPC’s fully online courses.
  • Next Steps:
    • Final coordination with IT, A&R, and counselors for enrollment processes.
    • Campus-wide communications once the launch date is confirmed.
  • Enrollment Details:
    • All fully online LPC courses will appear on the Exchange.
    • Courses that completed Peer Online Course Review (POCR) are marked High Quality, improving visibility.
    • LPC students get priority registration before Exchange students.
    • May help fill lower-enrollment courses in smaller programs.
  • HyFlex Courses:
    • Not automatically included since some require in-person exams.
    • Instructors with fully online HyFlex courses can coordinate with their Dean and VP to list a cross-listed online section on the Exchange.
• Winter Intersession Preparation
  • New training in Canvas helps faculty condense full-term courses into 4-week sessions.
  • Emphasis on technical readiness (Canvas publication, welcome letters, student access).
  • Working to establish campus support availability (A&R, Deans, IT, etc.) since campus is typically closed during intersession.
• Accessibility Compliance
  • Continuing review of Canvas accessibility data following federal guidance.
  • Progress: Decrease in common errors (e.g., color contrast, empty links).
  • Concern: Overall accessibility errors higher in fall than spring—likely due to new/seasonal courses.
  • Next Steps: Ongoing faculty training, Flex sessions, and workshops.
  • Goal: meet WCAG 2.0 AA standards for online materials.
• Artificial Intelligence (AI) Discussion
  • Rapid developments in AI are creating both opportunities and challenges.
  • Current efforts include:
    • District-wide AI workgroup and Regional AI Community of Practice via the Chancellor’s Office.
    • State-sponsored tools include Google Gemini and Notebook LM.
  • Concerns:
    • Emergence of Agentic AI (e.g., Perplexity Comet AI) that can complete tasks like quizzes automatically, raising academic integrity risks.
    • Need for clear decision-making processes on adopting AI tools.
  • Proposed Solutions:
    • Develop a formal vetting process (similar to instructional technology reviews) that considers FERPA, privacy, accessibility, and equity.
    • Potential creation of a joint subcommittee (Distance Education, Tech, Senate, DSPS) to review and demo tools.
    • Broader faculty involvement and voting for transparency and buy-in.
    • Offer AI tool demos and training so faculty can make informed decisions.
    • Consider alignment with Chabot College to ensure district-wide consistency.
• DSPS & Equity Perspective
  • • Raised concerns about blanket no AI classroom policies negatively impacting students who use AI-powered assistive technologies.
    • Recommended:
      • Clearer communication in syllabi about when and how AI use is allowed.
      • Involvement of accessibility and counseling faculty in AI-related decisions.
      • Creation of subcommittees for targeted vetting and inclusive policy design.

LPC: Website/Home Page Analytics

• Website Updates
  • The Steps to Success page has been renamed to Steps to Register.
    • Old links and printed materials using the old URL will still work
    • The new URL includes register instead of success.
  • A new Winter Intersession banner is now live on the LPC homepage (currently the second slide), created in collaboration with Chip.
• Web Server Maintenance
  • All three CLPCCD sites — LPC, Chabot, and District — have SSL certificates expiring between November 13–27.
  • Renewal emails have been received, and updates will be completed before expiration to prevent downtime.
• Student ID Verification Developments
  • Tim attended a State Chancellor’s Office webinar discussing student identity verification initiatives.
  • Key points:
    • me, used in CCCApply for ID validation, is now partnered with the California DMV.
    • The CA DMV Wallet App (available on both app stores) links to DMV records and provides a digital ID that’s legally valid — police must accept it if presented during a traffic stop.
    • A new California law (effective 2027) will require community college applicants to verify their identity as real individuals.
    • Students can do this through ID.me, the CA DMV Wallet, or in person with physical ID verification.
  • Discussion:
    • Bruce Griffin noted previous accessibility issues with ID.me, which made it optional and easy for fraudulent students to bypass.
    • Tamica Ward confirmed the DMV Wallet is currently optional, but it could become mandatory in the future.
    • Tim mentioned this may be worth exploring for integration into LPC’s online application process in preparation for the 2027 requirement.

District: ITS

• SSB9 Registration Transition
  • District is actively preparing for the rollout of SSB9 (Self-Service Banner 9) for registration.
  • Training & Outreach:
    • Multiple open sessions, summits, and departmental meetings are underway.
    • Efforts are being made to involve students (through collaboration with Chabot, Kristen, Chip, and the President’s Office).
    • Early student feedback is being collected.
  • Go-Live Timeline:
    • The current system, SSB8, will be de-supported on January 1, 2026.
    • Therefore, the spring registration cycle must occur entirely in SSB9.
    • SSB8 (Classic Class-Web) will not be used beyond the fall grading period.
• Faculty Pages & Grade Entry
  • A new faculty interface will accompany SSB9, including updates to:
    • Grade entry (reviewed with the Faculty Association due to contractual implications).
    • Class rosters (add/drop features and improved navigation).
  • Improvements:
    • Columns in rosters are now sortable.
    • More intuitive display for managing students at the start of the semester.
  • Faculty Support:
    • Training materials and screenshots of new rosters will be shared before the end of this semester so instructors can prepare early.
    • Fall 2025 grades will still be entered through the existing SSB8 process; no change until spring.
  • Winter Intersession & Support Coverage
    • Technical preparations are underway for Winter Intersession, including system configuration and support coverage planning.
    • IT is coordinating schedules so that faculty and student requests can be addressed over the holiday break, even while campus offices are typically closed.
  • DualEnroll.com Project
    • The DualEnroll.com implementation is in its final stages.
      • Designed to support dual enrollment programs (currently CCAP courses).
      • Expected to be active for Summer and Fall 2026 expansion across both colleges.
  • Faculty Load & Compensation Updates
    • System updates are being developed for faculty assignment and overload acceptance, particularly for Deans managing adjunct and overload contracts.
    • Details will be communicated soon; also listed on the agenda under Impacted Systems.
  • Financial Aid Maintenance (November)
    • The annual Financial Aid system update will occur November 7-8.
    • Systems will be down overnight and for the morning of November 8 only.
    • IT coordinated timing carefully to avoid overlap with payroll and registration.
    • Users are advised of potential temporary interruptions during this maintenance window.
  • Feedback & Concerns
    • Training & Adoption:
      • Faculty feedback indicates concerns about the learning curve for both staff and students adapting to SSB9.
      • Some confusion remains about the parallel use of SSB8 and SSB9 — clarified that both will not run concurrently for spring.
    • Student Misregistration (LPC vs. Chabot):
      • Ongoing issue where students accidentally register at the wrong college.
      • Efforts are underway to clarify course labeling, but minor error rates are expected given the large student base (20,000).
    • Test Environment Access:
      • Faculty are encouraged to apply as students to explore the registration process firsthand.
      • A shared test account system is being considered but limited by FERPA and system access constraints.
      • Such self-enrollments will not impact enrollment metrics unless faculty remain enrolled beyond census.
  • Next Steps
    • Continue faculty and student training sessions through the end of the semester.
    • Release video tutorials and documentation for SSB9 once updated.
    • Ensure smooth transition from SSB8 to SSB9 before January 1 deadline.

 

6. Old Business

• None

 

7. New Business

Committee Chair Selection

• Drew Patterson asked if any voting members were interested in serving as Committee Chair.
• No volunteers came forward.
• Drew agreed to continue serving as Interim Chair.
• The committee will send proxy reports to the College Council instead of having a direct representative

 

8. Updates

• None

 

9. Good of the Order

• None

 

10. Future Agenda Items

• None

 

Meeting adjourned at 2:35pm

Next meeting: December 1, 2025