Staff Development

Mandatory FLEX

Photograph of Calendar

What is a Mandatory FLEX Day?
Attendance Requirements
Faculty Association Statement on FLEX
Presenter Information
Department Meetings
Current Program
Past Programs
Presentation Materials
Surveys



What is a Mandatory FLEX Day?

  • Title 5 (Section 55726) mandates that faculty may participate in staff, student, and instructional development activities to substitute normal classroom instruction or other normal faculty activities. The rationale is that faculty should decide which activities are best suited to replace this time. During a mandatory FLEX day, faculty have a selection of activities in different time slots to select from.

  • The current language in the Faculty Contract concerning Mandatory FLEX Day is as follows:

    Article 29B.a.: Mandatory Flex Day is a day set aside for faculty to participate in programmed activities in person. Mandatory Flex Days are designated by the Academic Calendar Committee (see Article 8C.1) and mutual agreement between the Campus Staff Development Committee and the appropriate College President (see Articles 8C.1 and 29A.3), and are conducted in lieu of instruction when scheduled at times that classes would normally meet.

Attendance Requirements

  • The required attendance for any Contract, Regular, or Temporary Leave Replacement unit member who does not teach an evening course at 4:00 PM or later on a Mandatory FLEX day is 6 hours. A non-working lunch or any other activity that is not required of all unit members is in addition to this requirement (Article 29B.a).

  • If a Contract, Regular, or Temporary Leave Replacement unit member has a contract obligation for Load on a Mandatory Flex Day that starts after the end of the Mandatory Flex Day obligation, that unit member shall be excused from the entire Mandatory Flex activity but shall meet his/her scheduled evening Load and office hour obligation. If Load is split between day and night the unit member shall attend three (3) hours of Mandatory Flex obligation as well as his/her scheduled evening Load and office hour obligation (Article 29B.3).

  • If a Contract, Regular, or Temporary Leave Replacement unit member has an overload assignment for extra pay on a scheduled Mandatory Flex Day and starting after the end of the Mandatory Flex Day obligation, then that unit member shall not be excused from part of the Mandatory Flex Day obligation (Article 29B.4).

  • If a Part-time unit member has a class cancelled during a scheduled Mandatory Flex Day, then the Part-time unit member shall be obligated to attend the same portion of the Mandatory Flex Day as the length of the cancelled class. (For example, if the cancelled class was one (1) hour, then the Part-time unit member shall be required to attend one (1) hour of the Mandatory Flex Day activities.). The activities that you attend do not have to directly correspond to the particular times that you teach at. For instance, if you teach a 11:00 AM - 11:50 AM class, you do not need to attend an 11:00 AM session. (Article 29B.1).

  • A Part-Time unit member who does not have classes cancelled during a scheduled Mandatory Flex Day is NOT required to attend any activities during this day. On the other hand, if a Part-time unit member does not have a class cancelled during a scheduled Mandatory Flex Day, but would like to still attend activities they may do so and apply these activities to their Required Professional Responsibility Hours. In the event, you are applying the activity to these Professional Hours, do not sign in on the sign-in sheet, but be sure to document your own attendance. Adjunct faculty are strongly encouraged to attend workshops related to their professional responsibilities (Article 18.I.7g,18T).

  • Classified Professional Staff and Administrators should seek approval from their immediate supervisor about participating in Mandatory Flex Day Activities.

  • Mandatory and Variable Flex Day attendance shall be accounted for by the appropriate Administrator(s) (Article 29B.4).

Faculty Association Statement on FLEX

A detailed statement covering the Mandatory FLEX Obligation for Part-Time Faculty, Variable FLEX Obligation for Part-Time Faculty, Mandatory FLEX Day Obligation for Full-Time Faculty Teaching Evening Classes for Load, and Professional Development vs. Professional Responsibility can be found here:

Chabot-Las Positas Faculty Association Faculty Focus Quick Update

Presenter Information

  • Proposals for the Fall 2017 FLEX Day are now being accepted. The deadline to submit a proposal for consideration in the official program is Friday, September 8 by 5:00 PM.

    Mandatory FLEX Activity Proposal Form

  • You will receive confirmation once your event has been approved. You may request a specific time slot or time allocation, but these requests cannot be guaranteed and are subject to availability.

  • Please email a copy of your presentation materials (including, but not limited to, PowerPoint presentations, PDF or Word documents, website links) to the coordinator. Indicate in the email whether or not you would like the coordinator to post the materials prior to or after Mandatory FLEX Day.

  • If you are presenting at FLEX Day, please make sure you print out a copy of the FLEX Day Sign in Sheets, put the session title and time period of your talk, and then submit them to the Executive Assistant to the President.

  • Presenters will also receive a packet of individual activity surveys. Please reserve a few minutes of your presentation to hand these surveys out. Collect the surveys at the end of your session and return them, along with your Sign In sheets, to the Executive Assistant to the President.

  • There are three options available for presenters earning their required time or financial compensation at Mandatory FLEX Day:

    • Unit members may earn double FLEX credit during their presentation timeslot, with credit being earned for being in attendance at their event and then credit being earned for their preparation. For example, a presenter speaking for two hours would earn a total of four hours FLEX credit for the day and only be required to attend an additional two hours of events.

    • Part-time (adjunct) Faculty may earn double credit toward their Professional Responsibility Hours for presenting.

    • The unit member may apply the preparation portion of their presentation toward their annual Variable FLEX obligation; however, they will not be eligible to use it toward their Mandatory FLEX requirement and will only receive attendance credit for their presentation. For example, a presenter speaking for two hours in this situation would receive two hours of Mandatory FLEX credit and two hours of Variable FLEX credit. If you wish to exercise this option, please do NOT write "presenter" on the sign-in sheet next to your name and document your Variable FLEX credit.

  • Financial compensation is not available for presenters.

Department Meetings

  • The 3:00 PM - 3:50 PM hour has been reserved for department meetings. You will need to reserve a room and enter the data into the spreadsheet below. Please do not use the following buildings for your meeting: 2200, 2400 (except conference rooms), 2500. The deadline to have your meeting included in the program is Friday, September 8 by 5:00 PM.

Department Meeting Spreadsheet Request (Fall 2017)

Current Program

  • The Fall 2017 Mandatory FLEX Day is scheduled for Tuesday, October 24 from 8:00 AM - 4:00 PM. All classes scheduled before 4:00 PM will be cancelled; however classes beginning after 4:00 PM will meet as scheduled.

  • Please consult the Attendance Guidelines to determine your attendance requirements for that day and prepare accordingly. If you are a Presenter, please consult the Presenter Information guide.

Fall 2018 FLEX Day Program (Will be posted prior to event - stay tuned for updates)

Past Programs

Spring 2017 FLEX Day Program

Fall 2016 FLEX Day Program

Presentation Materials

You can find links to PowerPoints, websites, and other media relevant to the presentations at the following links:

Spring 2017 Materials

Fall 2016 Materials

Surveys

According to Title 5, Section 55730(d), a comprehensive evaluation of flexible calendar program activities needs to occur consistently for our programs to be effective and relevant. These surveys should assess participants' reactions, achievements, behavior modification, and the overall impact the activities had on the institution.

There are two types of surveys occuring on FLEX Day, individual activity surveys and a global campus-wide survey.

You will be asked to complete very brief individual activity surveys following each seminar. Please take a moment to complete these and turn them in to the presenter before you leave for the next session.

Following your participation in Mandatory FLEX Day, please complete the following survey by the deadline. Your feedback is greatly appreciated and will be used to better our future activities:

Fall 2017 Mandatory FLEX Day Campus-Wide Survey

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Professional Development

Howard Blumenfeld
Professional Development Coordinator
925.424.1342

Greg Daubenmire
Professional Development Coordinator
925.424.1385

 

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Page last modified: May 08, 2017