Staff Development

Conference Requests

Photograph of Conference

Funding
Conference Checklist

Before the Conference

During the Conference
After the Conference
Conference Reports
Professional Development Coordinators
Professional Development Funding Deadlines
FAQ



Funding

The current level of institutional funding available for conference requests for the 2017-2018 Academic Year is To Be Determined (TBD). Please check back here often for updates. Last year, we were funded at $250 per person per year, but that amount is subject to change depending on the budget. In the meantime, you are strongly encouraged to submit conference requests. There is grant funding that may be available and your Dean or supervisor may be able to locate additional sources of funding. Visit Additional Funding Sources for more information about grants and other sources of funding for professional development activities.

In the event that you are approved for grant/initiative funding, you will not be eligible to apply for funds via the general fund (Professional Development institutional funding).


Conference Checklist

Please download an updated conference checklist for your convenience. This checklist contains everything you need to know from start to finish before submitting your conference paperwork. In the event that you wish to apply for grant funding, please consult the Additional Funding Sources webpage and follow the instructions for applying for grant/initiative funds. In this case, you do not need to fill out the Professional Development Activity Proposal Form unless specifically requested to do so, as you will not be eligible for Professional Development Funding in the event your request is approved. Instead, you will complete the grant/funding application through the appropriate grant/fund administrator.

Before the Conference

  1. Download, complete, and print out the Professional Development Activity Proposal Form. (Note that a maximum of TBD may be funded by Campus Professional Development Funds per academic year.). Fill out the form completely and print it out. If you intend to apply this conference to your annual Variable FLEX obligation, please check off the appropriate box on the form, but you will still need to fill out and complete the Variable FLEX Annual Reporting Form to obtain your FLEX credit for the calendar year.
  2. In the event that you require more than TBD reimbursement for your activity or you wish to apply for grant funding, please consult the Additional Funding Sources webpage and follow the instructions for applying for grant/initiative funds. In this case, you do not need to fill out the Professional Development Activity Proposal Form unless specifically requested to do so, as you will not be eligible for Professional Development Funding in the event your request is approved. Instead, you will complete the grant/funding application through the appropriate grant/fund administrator.
  3. Attach all supporting materials, conference brochures, schedules, and registration forms.
  4. Download, complete, and print out the District Conference Request Form.
  5. Submit the Professional Development Activity Proposal Form, documentation, and the district conference request form to your Dean or Immediate Supervisor for approval. If you are applying for additional grant funding, please submit both forms to the Grant Administrator prior to submitting to your Dean or Immediate Supervisor.
  6. Submit the signed and approved forms & documentation to the Professional Development Committee Coordinator by the deadline. Completed proposals are due to the coordinator by 5:00 PM on the 1st Monday of each month. (Note: Sometimes your dean or supervisor will take care of submitting the signed forms to the coordinator, so make sure to touch base with them to find out if this is the case).
  7. Proposers will be notified about the status of their proposal within one week of the Professional Development Committee meeting. Please check the Professional Development Meeting Minutes to see if your proposal was approved or denied.

During the Conference

  1. Collect all original receipts (photocopies are not accepted) including conference registration, hotel & travel expenses, and your allotted food & beverage expenses (up to $15 per meal and $30 per day).
  2. Collect all relevant conference related material, including programs, flyers, and other documents.
  3. Make sure you are in attendance for all relevant conference activities and events.
  4. Take copious and meaningful notes at the sessions and events you attend.

After the Conference

photograph of calendar saying

  1. Download, complete, and print out a Conference Expense Claim Form.
  2. Attach all original receipts to your claim form.
  3. Obtain the signature of your Dean or Immediate supervisor. In the event that you applied for additional grant funding, please obtain the signature of your grant administrator first prior to submitting the form to the Dean or Immediate supervisor.
  4. Write up a one page summary (minimum) of how your attendance at the conference relates specifically to the California Education Code 87153 guidelines concerning Professional Development. Describe what you felt were the most meaningful aspects of the event and how you specifically plan on sharing what you learned with the campus community. Reimbursement claims will not be processed unless a report is submitted. You can either submit this writeup electronically (by email) or provide a hard copy to the coordinator.
  5. Submit the completed and signed forms to the Professional Development Coordinator within 30 days of your attendance at the conference.

Conference Reports

Some examples of conference reports can be found here.

Professional Development Committee Coordinator

Howard Blumenfeld
925.424.1342
Office 2130
(Can submit to via his office "Inbox" or via campus mail)

Professional Development Funding Deadlines

Professional Development Deadlines for 2017-18

Due Dates for Submitting Conference Proposals

Committee Meeting/Approval Dates (for conferences occurring after these dates)

September 4, 2017

September 11, 2017

October 2, 2017

October 9, 2017

November 6, 2017

November 13, 2017

December 4, 2017

December 11, 2017

No January Meeting

 

February 5, 2018

February 12, 2018

March 5, 2018

March 12, 2018

April 2, 2018

April 9, 2018

May 7, 2018

May 14, 2018

First Monday of the Month

No retroactive proposals will be accepted

The end of the fiscal year is June 30, 2017

 

FAQ

  • What can Professional Development Funds be used for?

    Section 87153 of California Education Code specifies the type of Professional Development activities that may be funded by the Community College Professional Development Program. They are as follows:
    • Improvement of teaching.
    • Maintenance of current academic and technical knowledge and skills.
    • In-service training for vocational education and employment preparation.
    • Retraining to meet changing institutional needs.
    • Intersegmental exchange programs.
    • Development of innovations in instructional and adminstrative techniques and program effectiveness.
    • Computer and technological proficiency programs.
    • Courses and training implementing affirmative action and upward mobility.
    • Other activities determined to be related to educational and professional development pursuant to criteria established by the Board of Governors of the California Community Colleges, including, but not necessarily limited to, programs designed to develop self-esteem.

  • How much funding from Professional Development am I eligible for?

    Full-Time: Classified, Faculty, & Administrative Staff
    TBD per person/per fiscal year*
    Part-Time: Part-time Faculty and Staff
    TBD per person/per fiscal year*
    Part-time faculty must have a 40% workload (6 hours of teaching at LPC per week) and 2 consecutive years with LPC.
    Part-time classified staff must have a 40% workload (18 hours/week) and 2 consecutive years with LPC.
    Sabbatical: Faculty Members
    TBD per person/per year* as long as the staff development activity is not part of the sabbatical proposal and is not included in the sabbatical leave report.
    * Fiscal Year July 1 – June 30

    **Funds are limited
    You may be eligible for additional grant funding. Consult the Grants page for more information.



  • What if I am attending an Out-of-State Conference?

    Out-of-state conference proposal requests require additional time to process due to the requirement that they must be Board approved. The entire process can take between 4-6 weeks. Please keep this in mind when submitting your conference request.


  • What types of Conference Activities can be used toward Variable FLEX credit and what types cannot?

If you attend a conference during your normal work week and the hours of the activities fall out during your regular work hours, you may not use that time towards Variable FLEX credit. The rationale for this is that you are carrying out “alternate duties” during a regular workday.

On the other hand, if you were to attend activities that fall out OUTSIDE of your normal working hours, then you can count that time. For instance, say you went to a conference that had activities from 8-4 and you normally work from 8-2 (assigned hours). Then the talks you attended from 2-4 could be used toward Variable FLEX.

The best conferences to attend to obtain Variable FLEX credit are the ones that fall out on a weekend or over a school break.


 

Professional Development

Howard Blumenfeld
Professional Development Coordinator
925.424.1342

 

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Page last modified: August 29, 2017